PA / Team Administrator

• Stimulating and busy senior executive support role
• Broad scope providing growth and challenge
• Permanent, full time position (40 hours) working Monday to Friday.
• Central Auckland
• Starting salary between $74,090 to $77,200 per annum, based on relevant experience

Te whiwhinga mahi | The Opportunity

We are looking for a Personal Assistant to provide comprehensive secretarial, administrative and executive level support to the Co-Directors of Kāhui o te Ihi (Mental Health & Addictions Directorate). This is a great opportunity for an experienced PA wanting a change and challenge or for an experienced team administrator who is looking for an opportunity to take the step in their career and grow into the PA role. This PA role is part of our Directorate Leadership Team (DLT) and will work collaboratively with a second PA supporting the Leadership team of the DLT. The role will be based at Auckland City Hospital three days a week, and at our Pt Chevalier site twice a week.

For further details, please refer to the position description here

Nga Pūkenga Motuhake | Important Skills

As the PA, you will ensure that the Co-Directors have excellent administrative support, enabling them to focus on business development and high-level management issues. You will be an excellent organiser and communicator with a proactive and friendly attitude. You will have the multi-tasking ability and flexibility to work in this dynamic and ever-evolving environment, and will work well under pressure to meet tight deadlines.

No two days are the same in this dynamic environment and you will need to make full use of your superior organisational skills to ensure the Co-Directors are in the right place at the right time, fully prepared with the right information. Diary and correspondence management, co-ordinating meetings, minute taking, arranging travel, preparing presentations will be part of your core duties. There is the opportunity to take on a variety of stimulating project work.

Key attributes being sought are:

• Excellent organisational skills and attention to detail
• Ability to work autonomously
• Able to be flexible and proactive
• Customer service and quality orientation.
• Friendly and positive attitude
• Good inter-personal and negotiation skills
• Sound MS Office skills (2003, 2007 and 2010) including, advanced Outlook, Word, Excel, PowerPoint and Visio.
• Agenda preparation and minute taking experience
• High level of personal and professional integrity and can be relied on to maintain the strictest confidentiality.

You will be provided support and buddying while you grow and develop into the Personal Assistant role.

Ko wai mātou | Our Organisation

We are Te Whatu Ora Te Toka Tumai Auckland. We provide health and disability services to more than half a million people living in central Auckland, regional services for Northland and greater Auckland, and specialist national services for the whole of New Zealand. Our main sites are Auckland City Hospital, Greenlane Clinical Centre and Starship Children’s Hospital, located in central Auckland.

We are part of Te Whatu Ora – Health New Zealand, the overarching organisation for New Zealand’s national health service. Te Whatu Ora leads the day-to-day running of the health system, with functions delivered at local, district, regional and national levels.

We are also an Accredited Employer with Immigration NZ (Please visit Immigration NZ Accredited Employer Work Visa for more information if you will be needing a Work Visa).

We are committed to upholding Te Tiriti o Waitangi and providing culturally safe care. We value role modelling manaakitanga as demonstrated by Ngāti Whātua in the gifting of their whenua on which our hospitals stand. We aspire to having a workforce reflective of the communities we serve and achieving equitable outcomes for all.

He aha ngā painga o tēnei mahi mōu | Why you will enjoy working here

We recognise there is more to life than mahi | work, and we encourage and provide access to all our staff several services and benefits to support themselves whilst they are employed within Te Toka Tumai Auckland.

For more information on what we offer, please click here.

Me pēhea te tuku tono | How to apply

Please submit your application online, outlining your experience and motivation to apply to this role.

If you have any queries about accessibility, or technical issues with the online process, please contact Jade Smith Recruitment Consultant at jadeelizab@adhb.govt.nz to discuss how we can best support your application.